Introduction

File Drop is a feature, where media objects can be uploaded via the Yonder Reader Online, so they can be distributed to the end-users in a simple way. Files and memos are also available on the Yonder Reader Offline, once synced. It's a quick and easy way to distribute content to your end-users.

By assigning metadata (tags, effectivity) or setting (named) user permissions for the documents, users will only see the documents that they require, as briefly demonstrated below.

Prerequisites

• Supported file types
  • PDF
  • DOCX, PPTX, XLSX
• Max file size: 12MB

Roles

• File Drop roles see (here)
• Folder management roles see (here)

Upload a new file

The File Drop feature can be accessed via the hamburger menu:

Follow below steps to upload a new file:

1. Click on ‘CHOOSE FILES’
2. Select the file from your file explorer

3. Define Meta Data
   1.  Set Effectivity From / To
   2.  Set Tags or Users (individual users)
4. Sort your file in a folder
   1. click on FOLDERS
   2. selecte one or more folders where the file has to be added 

3. Click PUBLISH

Revise a file

You can revise a file and change its content:

1. In the File Drop LIBRARY select the file and open ‘New Revision’ from the pop-over

2. Select the new file version from your file explorer
3. Click PUBLISH

Note:

• Once a file revision is uploaded, the old revision is removed.

Edit a file

Edit allows you to change the meta data of a file as well as the folder assignment.

Delete a file

Delete a file will remove the file permanentely (including its former revisions).

Notifications

Tasks for the defined users will be triggered and notified for:

• New files
• New file revisions

Notifications will be displayed in the Notifications card.

Note: 

Comliance tasks will be logged as ‘read’ when the file is opened from the notifications card only. The task needs to be done.

History Log

Within the HISTORY LOG tab, you access the changes that have been applied to the file:

Logged actions