File Drop
This article describes how to upload files to your library.
Introduction
File Drop is a feature, where media objects can be uploaded via the Yonder Reader Online, so they can be distributed to the end-users in a simple way. Files and memos are also available on the Yonder Reader Offline, once synced. It's a quick and easy way to distribute content to your end-users.
By assigning metadata (tags, effectivity) or setting (named) user permissions for the documents, users will only see the documents that they require, as briefly demonstrated below.
Prerequisites
- Roles see (here)
- Supported file types
- DOCX, PPTX, XLSX
- Max file size: 12MB
Upload a new file
The File Drop feature can be accessed via the hamburger menu:
Follow below steps to upload a new file:
- Click on ‘CHOOSE FILES’
- Select the file from your file explorer
- Define Meta Data
- Set Effectivity From / To
- Set Tags or Users (individual users)
- Sort your file in a folder
- click on FOLDERS
- selecte one or more folders where the file has to be added
- Click PUBLISH
Revise a file
You can revise a file and change its content:
- In the File Drop LIBRARY select the file and open ‘New Revision’ from the pop-over
- Select the new file version from your file explorer
- Click PUBLISH
Note:
- Once a file revision is uploaded, the old revision is removed.
Edit a file
Edit allows you to change the meta data of a file as well as the folder assignment.
Delete a file
Delete a file will remove the file permanentely (including its former revisions).
Notifications
Tasks for the defined users will be triggered and notified for:
- New files
- New file revisions
Notifications will be displayed in the Notifications card.
Note:
Comliance tasks will be logged as ‘read’ when the file is opened from the notifications card only. The task needs to be done.
History Log
Within the HISTORY LOG tab, you access the changes that have been applied to the file: